Last updated: 9/15/26
These Terms of Service (“Terms”) govern access to and use of Scout Binder (the “Service”), operated by Scout Binder LLC (“Scout Binder,” “we,” “us”). By creating an account, you agree to these Terms on behalf of yourself and the organization you represent (“Organization,” “you”).
1. Accounts
You must be authorized by your Organization to create an account and enter data on its behalf. You’re responsible for maintaining the confidentiality of your login credentials and for all activity under your account.
2. Subscription and Billing
Scout Binder is billed on an annual subscription basis at the then-current standard published rate, unless a separate written agreement (e.g., a pilot agreement) specifies different pricing for your Organization. We may change the standard rate for future billing periods; changes won’t apply retroactively to a period already paid for.
If a free trial is offered, its length and terms will be stated at signup. Continuing to use the Service after a trial ends constitutes agreement to be billed at the applicable rate unless you cancel before the trial ends.
3. Data Ownership
Your Organization owns the data it enters into Scout Binder — rosters, pitch logs, scouting notes, and reports. Scout Binder does not sell your data, share it with other organizations, or use it beyond providing the Service to you. See our Data & Privacy page for details on what’s stored and how.
Your Organization is responsible for the accuracy of data it enters and for having appropriate authority to enter player information, including for players under 18.
4. Scouting Notes and User Content
Scout Binder is built for advance scouting, which means data entered will often include players from opposing programs, not just your own roster. This reflects standard, widely-practiced treatment of publicly performed high school athletic data — comparable to box scores, game film, or broadcast statistics. Data entered about any player, your own roster or an opponent’s, should be limited to on-field athletic performance.
By submitting scouting notes or any other content to the Service (“User Content”), you represent and agree that:
- Your notes reflect good-faith professional opinion about athletic performance, not a statement of fact you know to be false.
- Your notes stay focused on athletic evaluation — mechanics, tools, tendencies, projection — and avoid personal, medical, disciplinary, or character information unrelated to on-field performance.
- Your notes are not submitted to harass, defame, or maliciously disparage any individual, including minors.
Scout Binder does not review User Content before it’s saved and is not responsible for its accuracy. We reserve the right, but have no obligation, to remove User Content or suspend an account in response to a complaint or legal request.
Indemnification. You agree to indemnify and hold harmless Scout Binder LLC from any claim, damage, or liability arising out of User Content you submit, including claims of defamation.
5. Acceptable Use
You agree not to use the Service to: violate any law; infringe on any third party’s rights; upload content prohibited under Section 4; or attempt to access another Organization’s data without authorization.
6. Termination
You may cancel your subscription at any time; cancellation takes effect at the end of the current billing period unless otherwise agreed. We may suspend or terminate an account for violation of these Terms. Upon termination, you may request export or deletion of your Organization’s data per our Data & Privacy page.
7. Disclaimer of Warranties
The Service is provided “as is” without warranties of any kind, express or implied. Scout Binder does not guarantee the Service will be uninterrupted, error-free, or fit for any particular scouting or recruiting outcome.
8. Limitation of Liability
To the maximum extent permitted by law, Scout Binder’s total liability for any claim arising from the Service is limited to the amount you paid for the Service in the twelve (12) months preceding the claim. Scout Binder is not liable for indirect, incidental, or consequential damages.
9. Changes to These Terms
We may update these Terms from time to time. Material changes will be noted with an updated “Last updated” date. Continued use of the Service after changes take effect constitutes acceptance.
10. Governing Law
These Terms are governed by the laws of Colorado, without regard to conflict-of-law principles.
11. Contact
Questions about these Terms: scoutbinderapp@gmail.com